This Department Assistant provides administrative and operational support to clinical managers, ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Complete and manage employee timekeeping and payroll-related entries
• Make schedule adjustments as needed
• Monitor and manage clinical managers’ calendars, including tracking action items and deadlines
• Order equipment and supplies and ensure appropriate inventory levels
• Provide ongoing operational and administrative support to managers
• Perform data entry, documentation, and reporting using Microsoft Word and Excel

Qualifications & Skills:

• Proficiency in Microsoft Word and Excel
• Strong multitasking and organizational abilities
• Attention to detail and ability to prioritize tasks effectively
• Ability to work independently while supporting multiple managers
• Previous administrative or operations support experience preferred

Work Environment:

This role supports clinical leadership and requires professionalism, confidentiality, and strong communication skills.

RESPONSIBLE FOR:
This position supports an entire department/unit and reports to Director level leadership. The focus of the
position is generally on file maintenance, photocopying, mail distribution and similar routing duties. Also
greets and assists people in person and/or over the telephone. Duties may include directing phone calls
to appropriate person or area, and assisting and directing visitors to different department areas,
scheduling meetings, and computer or data entry work will be required. Works under close supervision
and generally requires little independent judgment. Many department specific duties may also be
included.

MINIMUM EDUCATION REQUIRED:
High school diploma or equivalent required.

MINIMUM EXPERIENCE REQUIRED:
One (1) years of administrative/clerical experience.

MINIMUM LICENSURE/CERTIFICATION REQUIRED BY LAW:
None.

ADDITIONAL QUALIFICATIONS:
Ability to use all standard office equipment.
 Experience with Microsoft Office suite of tools including Microsoft Word, Excel, PowerPoint and other
software programs utilized within the department.
 Ability to communicate effectively both verbally and in writing, must possess an excellent command of
the English language.
 Knowledge of secretarial and office administrative procedures, including the use and operation of
standard office equipment, at a level generally acquired through at least one year of related
experience.
 Knowledge of communication skills with ability to listen actively and respond to fellow
employees/customers in a timely, competent manner both verbally and nonverbal.
 Ability to work in a team environment and oriented to providing outstanding customer service.
 Ability to adapt to change within a changing environment and industry.